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Electronic Signatures Help in Enabling Hybrid Workspace and Support Remote Culture

How Digital Signatures Make your Hybrid Workforce Efficient

Vijith Menon

In 2023, remote work is not unusual for employees. The pandemic forced organizations to revamp their workflows almost overnight. As it stands, the stability brought into the lives of office-goers with a forced Work-From-Home was a big eye-opener. Employees were able to strike a perfect balance between their professional and personal lives. Unfortunately, even technologically-advanced organizations needed more bandwidth, understanding, and time to pivot to remote work at the start.

Almost three years later, we can safely say that big and small businesses have successfully created a bridge between remote work and on-site presence - Hybrid Work!

Nearly 53% of U.S. workplaces will provide employees with a hybrid work culture. – Gallup

The Shift to a Hybrid Work Culture

The hybrid workspace model is a blend of in-person and remote workers, wherein employees can split their work time between in-office work and working remotely. The hybrid work culture model allows employees to work in varying environments, such as co-working spaces or their homes. Employees are free to work in an environment and location of their choice as long as they remain productive and responsible. With the global workforce demanding increased flexibility and convenience, hybrid work culture is a reality accepted by most organizations.

Benefits of Hybrid Work Culture

With the rising popularity of hybrid work culture, both employees and business departments must step-up to keep pace with a new normal. While there is no one-size-fits-all model, companies have had to experiment and find the solution that works best for them and their employee force. Here are six major benefits of adopting the hybrid work model that every employer must be aware of:

  • Increased productivity
  • In a hybrid model, flexible hours and a change of environment increase an employee's focus. When your workforce has more flexibility, they're more likely to balance their workloads, take ownership, and concentrate harder on their work.

  • Reduced Infrastructure Costs
  • Office rentals can cost an arm and a leg, but the hybrid work model can save the company from massive overhead costs such as real estate, electricity, office supplies, etc

  • Access to Global Talent
  • A hybrid work culture allows HR leaders to find the best people from any corner of the world for their organization. HR teams can now access talented and ambitious people from any walk of life and location through the hybrid work model.

  • Redefine Collaboration
  • Hybrid work needs companies to undergo digital transformation allowing them to unite, engage, and support teams spread out in various locations. Employees no longer need to be in the same room to brainstorm and work together. Instead, they can communicate and collaborate from any location with the adoption of modern technology tools like digital signatures, virtual meeting platforms, etc.

  • Improved Mental Health
  • Working full-time from home or the office can be isolating and stressful. Being isolated can negatively impact the mental health of the workforce. A study by The Economic Times suggests that 9 in 10 professionals believe hybrid work is essential for work-life balance.

  • Smooth Onboarding and Offboarding
  • Manual onboarding and exits were commonplace in pre-pandemic days. Since the days of remote work, many companies have implemented policies to automate onboarding and offboarding workflows. Once again, digital signatures are a tool that allows getting online signatures from future employees.

  • Easier for Companies to Scale
  • Companies with digital workplaces in their business model witness higher earnings and growth. They can scale faster with access to more expansive talent pools and a more modern approach.

Companies are focused on automating the workflow of time-consuming manual tasks. Digitizing such solutions will improve productivity and collaboration. For example, digital or electronic signatures can digitize signatures and approvals. As a result, digital signatures are now imperative in daily operations and assist with crucial functions like onboarding, offboarding, and end-to-end process management.

Also Read: How E-signatures Shape Employee Experience

How Digital Signatures Can Help HR with Hybrid Culture

Digital signatures are a substitute for manual or wet ink signatures on documents such as contracts, agreements, etc. They operate using public key infrastructure (PKI) to provide advanced security to the digital documents and signatures of all parties involved. Electronic signatures benefit HR leaders in the following ways:

  • Saves Cost and Time
  • Digital signatures save expenses on printing, scanning, and sending physical documents costs through the mail. With the help of online signatures, HR managers can collect signed documents even if employees work from geographically diverse areas. In addition, HR teams can save time by asking for immediate signatures on sensitive or essential documents.

  • Encourages Collaboration
  • Digital signature solutions allow for collaboration across departments within an organization or between external heads. Transparency can promote a flow of ideas and lead to honest communication.

  • Minimizes Human Errors
  • Digital signatures eliminate human errors and inaccuracies seen in physical documents by automating the entire signing process.

  • Improves Efficiency
  • HR managers can witness enhanced efficiency in their workflow due to fewer lags and significantly shorter waiting times. Digital signature solutions contain features for tracking and archiving documents with ease.

The Role of DrySign

DrySign, a trustworthy and reliable electronic signature solution provider, can help HR leaders digitize the signing process. The implementation of e-signatures has led to a positive impact on productivity, efficiency, and engagement. Here's how DrySign provides benefits to HR leaders.

  • Bulk Sending of Documents:
  • HRs can send digital documents to multiple employees in minutes, remotely. For example, HRs require employees' signatures on various employee benefits and medical insurance forms. They can effortlessly obtain e-signatures on numerous documents by uploading the list of all signatories.

  • Advanced Security:
  • Digital signatures can provide additional security to digital documents by fortifying them with two-factor authentication. This helps in preventing malicious actors from gaining access to sensitive documents.

  • Complete Transparency:
  • E-signature platforms can help track the progress of signing sensitive documents. A real-time mail trail provides transparency on all signers' details and any documents' modifications. They make all actions taken by stakeholders visible and make them traceable.

  • Flexible and Efficiency:
  • HR leaders can use DrySign to collect signatures from any device, at any time, instantly.

  • Templates on Frequently Used Documents:
  • You can upload templates on the DrySign platform for frequently used documents. This helps in saving the valuable time of HR teams.

  • Smooth Document Flow:
  • DrySign streamlines the entire documentation process and ensures all documents are signed and stored in a central repository for the long term. It helps HR managers to access documents at any time.

  • Ensures Compliance:
  • DrySign complies with electronic signature laws in the U.S. and other parts of the world, like India, the UK, and the Philippines, and helps all stakeholders adhere to terms and conditions in contracts, agreements, and deals.

  • Go Paperless:
  • DrySign helps HR and other teams to maintain paperless and mess-free office spaces.

Closing Thoughts

Digital signatures are here to stay in an increasingly digital world. Companies implementing digital technologies to stay focused and transform their operations are seeing the results already. However, organizations must deal with sudden disruptions to business, the economy, and life, in general. Electronic signatures have played the role of a tool so imperative for digital documentation allowing companies to put their confidence in remote and hybrid work models. For HR leaders looking to digitize their signing process, DrySign is the way to go.

Source: gallup.com

DISCLAIMER: The information on this site is for general information purposes only and is not intended to serve as legal advice. Laws governing the subject matter may change quickly, and Exela cannot guarantee that all the information on this site is current or correct. Should you have specific legal questions about any of the information on this site, you should consult with a licensed attorney in your area.

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